The Risk Management Department can assist with various aspects of your vehicle, such as:
- LMU/DMV Pull Program records for faculty, staff and student drivers
- Registration and title management
- Sale or transfer of ownership
- Driving authorizations
- Claims management, accident reporting and repairs
- Insurance schedule
- DMV FAQs
DMV Pull Program
Loyola Marymount University takes the safety of our community very seriously and has revised the Vehicle Policy for clarification on certain issues.
Any person requiring the use of an LMU-owned cart or vehicle must consent to be enrolled in the LMU/DMV Pull Program. To enroll you must sign the DMV Authorization form and forward to Risk Management with a copy of your California driver's license. You will not be authorized to drive if you refuse to enter the LMU/DMV Pull Program.
Designated employees and authorized students must possess a valid driver's license and be insurable by the standards of the University's vehicle insurance carrier. Drivers of 10+ passenger vehicles must possess a valid Class B license. When employed by the University, you have ten days upon moving to California to apply for a California driver's license.
Rental Vehicle Policy
LMU's insurance coverage covers the rental of vehicles for business purposes. When you rent a vehicle please decline to purchase the extra insurance from the rental company.
Personal Vehicle for University Business
Excerpt from LMU's Vehicle Policy:
The following conditions apply to university employees who use their personal vehicles for university business as per the university's Travel Policy:
- The employee will be paid the standard university mileage rate for personal vehicle use. This rate is assumed to cover operating costs, including gas, wear and tear, maintenance, and insurance
- The employee must have auto liability insurance as required by law. In California, please see the State Department of Insurance website for requirements. The employee's personal auto insurance is primary in case of an accident
- If the accident expenses exceed the limits of the employee's personal auto policy, coverage will then be provided by university's auto insurance
By opting to use their personal vehicle, the employee affirms their knowledge of this policy and that they have adequate vehicle insurance coverage (meets state insurance requirements) and an unrestricted driver's license.
All employees are covered under workers' compensation if they are injured while on university business.
Vehicles & Cell Phone Usage
Effective July 1, 2008, California law prohibits drivers from using a wireless telephone while operating a motor vehicle without the use of a hands-free device.
Individuals under the age of 18 may not use any wireless telephone or other mobile device while driving a motor vehicle, even if the device has a hands-free feature.
The only exemption to this rule is that a driver may use a wireless telephone for emergency purposes, such as to make an emergency call to a law enforcement agency, the fire department or another emergency services agency.
Loyola Marymount University requires all members of the community to comply with all applicable laws while driving university vehicles or while driving any other motor vehicles in connection with university-related activities or business.
15 Passenger Vans
Loyola Marymount University has adopted a policy whose objective is to reduce the risk of accident and possible injury or death associated with the operation of 15-passenger vans.
Risk reduction is achieved through assurance that 15 passenger vans are not an approved vehicle under any circumstances. Please see page 10 of the Vehicle Policy for further details.
Any department with a 15 passenger van are required to remove the third bench seat permanently.
Vehicle Maintenance & Inspections
Each University department is responsible for ensuring that routine maintenance is performed on vehicles at least once every six months. At a minimum, the preventative maintenance (PM) program should comply with the manufacturer's guidelines found in the vehicle owner's manual. A vehicle maintenance log must be kept by the department and should include at a minimum the following information: date of service, vehicle odometer reading at time of service, description of service, company providing the service, the cost of the service and any other relevant information to fully document the maintenance service provided.
Pre-Use Vehicle Checklist
These items must be checked prior to each use of the vehicle:
- Start vehicle and turn on headlights and hazard lights
- Test horn to make sure it works
- Test windshield wipers
Exit vehicle and:
- Check that all lights are working
- Perform a visual inspection of tire air pressure and tread
- Listen for any unusual engine noises or vibrations
- Check vehicle for visible oil or fluid leaks
- Ensure windshield wiper blades are undamaged, and
- Ensure that vehicle is equipped with a spare tire and jack
Make the following final adjustments prior to operation:
- Adjust seat so your wrist is even with the top of the steering wheel in a normal seated position
- Adjust mirrors so they can be used from a normal seated position
- Buckle your safety belt and make sure all passengers do the same
- If you are not familiar with this vehicle, drive with caution until you are comfortable with it.
Registration & Titles
The registration and title records of university-owned vehicles and carts are maintained by the Risk Management Dept.
Purchase of New Vehicles / Carts
The purchase of a new vehicle or cart must go through the approval process with all of the appropriate signatures on the Vehicle Request Form. Once completed, the final document should be sent to the Transportation Services Department and a copy to Risk Management.
The address of the Risk Management offices must be used when purchasing a new vehicle or cart so that the annual registration renewal process will be coordinated within Risk Management.
Insurance for your New Vehicle
Once notified, the Risk Management offices will add your new vehicle to our insurance coverage. Please do not make the mistake in thinking this process is automatic upon purchase. An email to Risk Management is sufficient to gain coverage.
Selling / Donating your Vehicle
If you no longer need or are replacing your departmental vehicle, it is necessary to complete the Sold or Donated Vehicle Sign-Off form with the appropriate signatures. You will need to notify Risk Management to have the title pulled and to have it removed from our insurance.