Loyola Marymount University has written policies and procedures that must be followed by all departments and personnel. The Risk Management Department disseminates information on the following policies and procedures.
Coordination of Insurance Related Activities
Introduction: Loyola Marymount University purchases insurance to provide coverage for a wide range of activities and properties as well as health insurance for our students. Failure to provide adequate coverage can place us in the position of paying high replacement costs for damaged or destroyed property or bearing the total cost of expensive litigation related to our teaching, research and business activities. Our strategy is to establish a centrally coordinated insurance program in order to ensure that the University is getting the best value for its premiums, that coverage is not duplicated and that the various policies do not conflict with one another.
Applicability: This policy is applicable to all University departments and covers all types of insurance, including but not limited to, property, general liability, medical coverage, malpractice, professional liability, and auto liability.
Policy: All university departments shall coordinate all insurance related activities with the Risk Management Department. The types of insurance-related activities include:
- Contracts Requiring Insurance
- Requests for Certificates of Insurance
- Insurance for Rental Vehicles
- Insurance for Leased or Rental Property
Procedures: For all such requests, please contact Risk Management at 310.338.1829.
Insurance Requirements for Non-LMU Vendors & Business Associates
All vendors and businesses doing business with LMU must carry appropriate insurance. In most cases it's general liability and auto liability with a standard limit of $1,000,000 per occurrence, and workers' compensation with statutory limits.
In some instances, the LMU Risk Management Office can make exceptions to insurance requirements subject to a risk analysis. The Risk Management Office may conclude, based on the risk associated with a specific contract or activity, that coverage requirements may be lowered or eliminated.
Insurance protects the University by reducing its exposure to the liability of providers from whom it obtains goods and services. Insurance limits are based on LMU’s exposure to risk when it obtains good and services from outside providers. Risk exposure is dependent upon the specific goods and services that the University is obtaining from the provider, not their cost. Exposure to risk arises from the possibility of loss and the probable severity of injuries or property damage if loss occurs.
Exceptions are allowed to the insurance requirements if the possibility of loss arising from a provider’s liability is negligible. Departments can obtain certain low risk goods and services without requiring the provider to show evidence of insurance in the form of a certificate of insurance.
However, if a provider is uninsured or under insured, and they are not providing services or goods that have been exempted from insurance requirements, the provider must obtain the required coverage. If the provider cannot obtain insurance, the department must obtain the services or goods from another provider.
Insurance Exemption Criteria
- The likelihood of an accident is negligible.
- The likelihood of injury or damage is negligible if an accident does occur.
- The likelihood that an accident will result in a lawsuit is negligible.
- No work is performed more than 6’-0” off the ground.
- No construction work, no electrical or plumbing work.
- Products or commodities must be standard "off the shelf" items.
Some Exemption Categories
Note: Other exemptions may exist.
- Primary activity is speaking/listening.
- No professional training in the use of lifesaving or technical equipment.
- No physical activities or lab activities.
- No field trips or driving.
- Is working at the request of, and on behalf of, LMU.
- LMU owned and controlled equipment.
- No controversial social or political issues.
Repeat: All exceptions must be made by the Risk Management Department and cannot be made by the department engaging the vendor.