Concur

As part of theme six of the Strategic Plan, we are pleased to announce that the Controller’s Office at Loyola Marymount University has automated the invoice, travel and expense processing using the Concur Invoice and Expense System.

The University used to process invoices and expense reports in paper format, resulting in manual administrative tasks that are time-consuming, labor-intensive, repetitive and costly. Through automation of the accounts payable workflow, Concur Invoice and Expense enables our employees to focus more on activities where human interaction and analytics add the most value.

This new service will:

  • Improve workflow efficiencies through streamlined processes by using their easy-to use web-based and mobile applications
  • Eliminate the need to collect, manage, and store paper receipts/invoices. The mobile application provides the ability for employees to simply take a picture of receipts and upload them to a receipt library to be assigned to an expense report
  • Increase transparency of the progress of invoice and expense reports within the workflow
  • Facilitate adherence with university policies
  • Reduce errors by eliminating double-data entry mistakes and redundant approval routing
  • Improve reporting capabilities and visibility to transactions
  • Provide a one stop solution to process P-card, invoices and expense reimbursements
  • Eliminate the use of PaymentNet for travel and expense processing
  • Be easily accessible through single sign on

Introduction Video

Timeline

  • September 17 - All invoice and expense reimbursements must be submitted through Concur
  • October 1 - October P-card transactions begin to flow into Concur
  • October 8 - All September P-cards must be reviewed in PaymentNet
  • October 12 - All September P-cards must be approved in PaymentNet
  • October 15 - September P-card statements due to Accounts Payable